New York State Comptroller Thomas DiNapoli's office recently conducted an audit of the Town of Oneonta's record keeping.  The objective of the audit was to see if the Town Clerk was properly recording, depositing and remitting Clerk fees in a timely fashion.  The audit's key findings included:

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The Clerk properly recorded all the fees they reviewed and remitted all fees collected during the audit period in a timely manner. However, the Clerk did not always deposit fees within the required time frame. The Clerk did not:

Deposit $5,266 in fees collected within the required time frame.
Prepare accurate bank reconciliations.
Prepare accountability analyses.
As of October 30, 2020, the Clerk’s bank account held an unaccounted for and unremitted cash balance of $262.

Comptroller DiNapoli's office states that several recommendations were suggested to remedy to above findings.  These include:

Deposit all collections within the required time frame.
Prepare bank reconciliations and accountability analyses, whereby known liabilities are reconciled to available cash.
Town officials agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.

The Town of Oneonta Clerk is responsible for collecting these fees:  birth certificates, death certificates, marriage licenses, NYS DEC fees, mobile home park renewals, park pavilion rental fees, dog licenses, and more.  The Town of Oneonta has a population of 5,229.

To read more on the Town of Oneonta audit visit the New York State Comptrollers' Office by CLICKING HERE.

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